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1          Introduction

This policy is All Yours Period Box CIC commitment to safeguard adults and children from abuse, neglect and exploitation. This policy clarifies the roles and responsibilities of Executives, Employees and Volunteers and seeks to raise awareness and give guidance on policies, procedures and frameworks that must be followed as well as advice on how to raise concerns or incidents.

2          Scope

Regulation establishes that safeguarding is everyone at All Yours Period Box CIC’s responsibility, however we recognise that the Executive Team has a key role in preventing, detecting, reporting and responding to abuse, neglect or exploitation and ensuring there is an effective framework in place for everyone at All Yours to follow. This policy applies to and must be followed by:

  • All Yours Executive Team, Employees, Volunteers, contractors carrying out work on behalf of the organisation.

This policy applies to all activities carried out by All Yours and below is a brief description of those activities:

  • All Yours Period Box CIC operates via a network of volunteers who deliver period boxes to individual requesters or to third-party Community Partners for onward distribution to those in need.

  • All Yours volunteers may come into direct contact with individual requesters of our period boxes when they deliver to home addresses, although often the boxes are left at the address rather than handed over directly.

  • All Yours Period Box CIC raises funds through grants and donations in support of delivering period products to those in need.

  • All Yours Period Box CIC volunteers attend community events to raise awareness of All Yours, both for those in need and to generate donations.

  • Some individuals at All Yours Period Box CIC run workshops for schools and community groups about menstrual health and period product choices.

  • All Yours Period Box CIC campaigns to eliminate period poverty and change policies affecting menstrual health.

This policy applies in respect of All Yours Period Box CIC responsibilities towards the following groups of people, that may interact with our organisation both directly or indirectly:

  • Executive Team, Employees, Volunteers and contractors carrying out work on behalf of the organisation.

  • All contacts at donor organisations and Community Partners.

  • Children and young people – legally defined as any person under the age of 18

  • Any adult at risk of abuse or neglect or with care and support needs.

3    Safeguarding Risks

The risks that the implementation of this policy and the policies referenced above seek to address are:

  • sexual harassment, abuse and exploitation

  • criminal exploitation

  • cyber abuse

  • modern day slavery

  • negligent treatment

  • self-neglect

  • physical or emotional abuse

  • bullying or harassment

  • health and safety

  • commercial exploitation

  • extremism and radicalisation

  • forced marriage

  • human trafficking

  • female genital mutilation

  • discrimination on any of the grounds in the Equality Act 2010

  • people may abuse a position of trust they hold within our organisation

  • data breaches, including those under UK General Data Protection Regulations (GDPR)


4          Reporting an Incident

Anyone working in or with All Yours Period Box CIC can raise an incident or a concern and the issue will be dealt with using the Recognise, Respond and Report framework.

Everyone at All Yours should Recognise the risks and be alert to signs of abuse, exploitation and neglect.

Everyone at All Yours should be able to Report safeguarding concerns safe in the knowledge that they will be listened to, the issue will be recorded and the designated Safeguarding Officer will Respond by committing to investigate the concern or issue sensitively, in alignment to applicable policies, laws and regulations and in consultation with the raiser.

The Safeguarding Officer will ensure that depending on the nature of the incident and those involved, the relevant Report is made.

The Safeguarding Officer will take into account:

  • The raisers wishes and preferred outcome

  • Whether the incident poses an immediate threat to safety or wellbeing

  • Whether there is a person in a position of trust involved

  • Whether a crime has been committed

Types of report the Safeguarding Officer may make include:

  • An internal incident report if the matter can be dealt with appropriately using internal procedures

  • A referral report to social services if the matter involves children or vulnerable adults

  • A referral report to the police if the matter relates to criminal behaviour

  • A report to organisations like the Information Commissioners Office if there has been a serious data breach or if the matter relates to a regulated activity.

If the raiser is not happy with the outcome or where the issue has been referred, then they can escalate to a member of the Executive Team.

To raise an Incident, please contact the designated Safeguarding Officer:

Caroline Herman / 07766 514246

Main Address – 14 The Close, Hampstead Norreys, RG18 0RY

5          Review

This Policy will be reviewed and updated annually and approved by the Executive Committee. All policies will be circulated again to volunteers and staff following the annual review.

Date: September 2023

Review Date: September 2024

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